Al-Eman International School (referred to herein as "We") is committed to protecting the privacy and security of your personal data. The protection of your privacy in the processing of your personal data is an important concern to which we pay special attention in our business processes. We process personal data collected during visits to our websites according to the legal provisions valid for the countries in which the websites are maintained.
This privacy notice describes the information about you that We collect through this website, how that information is used, maintained, shared, protected and how you can update it. It also applies to all personal data received by Us from the European Economic Area ("EEA") in any format, including electronic or paper. It is effective on the date posted below and applies to our use of your information post effective date.
Personal Data That We Collect
Personal data refers to data that lets Us know the specifics of who you are and which may be used to identify, contact or locate you (e.g. name, age, gender, mailing address, telephone number and e-mail address). We collect your personal data when you provide it to us in scenarios such as in response to a survey, when you register for events, when registering for personalised services, request information about a product or use our services, or request customer support. We may ask you to provide your name, address, zip code, phone number, email address, IP address, location data, information about your device, etc.
Not all of the personal data We hold about you will always come directly from you — it may, for example, come from your employer or other organisations to which you belong. We collect personal data about you when you interact with this site and/or utilise services offered on this site. For example:
- If you apply for a job or other staffing opportunity through this site, you will be asked to submit your resume as well as other contact information such as your email address, phone number and mailing address. We will use this information to consider you for the job opening that you specify and may also use it to contact you regarding other staffing opportunities.
- We may use a third-party service provider to assist us with some features of our site. Our service provider will receive your information on our behalf and will not be permitted to use it for any other purpose.
- We may also ask you for personal data in connection with other interactions you have with this website, including when you answer a survey and when you report a problem with this site or services offered on this site.
- We collect your personal data if you wish to do business with us in the form of dealership or distributorship (through dealer/distributor applications).
- We also collect personal data from third parties such as our partners, service providers, and publicly available websites, to offer services we think may be of interest and to help us maintain data accuracy and enhance our services.
Our websites may contain links to other websites. We shall not be responsible for the privacy notices or the content of such websites, even if you accessed the third-party website using links from our website, or if you linked to our website from a third-party website.
How We Use Your Personal Data
We can only use your personal data if we have a proper reason for doing so. We only use your data for one or more of these reasons:
- To fulfil a contract we have with you.
- If we have a legal duty to use your data for a particular reason.
- When we get your consent to use it.
- When it is in our legitimate interests — our business or commercial reasons for using your data — but even so, we will not unfairly put our legitimate interests above what is best for you.
The use of your information is subject to the privacy notice in effect at the time of our use. We use information provided to us for our general business use, which may include:
- To respond to your requests.
- To provide services to you including customer service issues.
- To send communications about our or our affiliates' current services, new services or promotions, and opportunities that may be available to you.
- To alert you to new features or enhancements to our services.
- To communicate with you about job or career opportunities about which you have enquired.
- To ensure that our site and our services function in an effective manner for you.
- To measure or understand the effectiveness of advertising and outreach.
- Marketing and events: We use personal information to deliver marketing and event communications across various platforms such as email, telephone, text messaging, direct mail, and online. If we send you a marketing email, it will include instructions on how to opt out of receiving these emails in the future. We also maintain email preference centres for you to manage your information and marketing preferences.
- Legal obligations: We may be required to use and retain personal information for legal and compliance reasons, such as the prevention, detection, or investigation of a crime; loss prevention; or fraud. We may also use personal information to meet our internal and external audit requirements and information security purposes, and as we otherwise believe to be necessary or appropriate under applicable law or to respond to requests from courts, law enforcement agencies, regulatory agencies, and other public and government authorities.
We endeavour to collect only such information that is reasonably necessary to perform services for you or to respond to your enquiries. You are responsible for ensuring that the information you provide is accurate, complete and current.
When We Share Personal Data
We share or disclose personal data when necessary to provide services or conduct our business operations. We do not collect any Special Categories of Personal Data about you (including details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data), nor do we collect any information about criminal convictions and offences.
- Within Al-Eman: Our businesses are supported by a variety of teams and functions, and personal information will be made available to them if necessary for provision of services, account administration, sales and marketing, customer and technical support, and business and product development. All employees and contractors are required to follow our data protection and security policies when handling personal data.
- Our business partners: We occasionally collaborate with other organisations to deliver co-branded services, provide content, or to host events, conferences, and seminars. We will handle personal data in accordance with this privacy notice.
- Our third-party service providers: Personal data may be made available to these parties only when necessary to fulfil the services they provide to us, such as software, system, and platform support; direct marketing services; cloud hosting services; advertising; and order fulfilment and delivery. Our third-party service providers are not permitted to share or use personal data we make available to them for any other purpose than to provide services to us.
- Third parties for legal reasons: We will share personal data when we believe it is required, such as to comply with legal obligations and respond to requests from government agencies, in the event of a merger, sale, restructure, acquisition, joint venture, assignment, transfer, or other disposition of all or any portion of our business, assets, or stock, or to protect our rights, users, systems, and services.
Where We Store and Process Personal Data
As a global organisation, we take steps to ensure that the information we collect is processed according to this privacy notice and the requirements of applicable law wherever the data is located. We have networks, databases, servers, systems, support, and help desks located throughout our offices around the world. We collaborate with third parties such as cloud hosting services, suppliers, and technology support to serve the needs of our business, workforce, and customers.
We will not sell or rent your personal data to anyone. When we transfer personal information to other countries in which applicable laws do not offer the same level of data privacy protection as in your home country, we take measures to provide an appropriate level of data privacy protection, such as approved contractual clauses, multiparty data transfer agreements, and intragroup agreements.
How We Secure Personal Data
We use appropriate technologies and procedures to protect your personal data. Our information security policies and procedures are closely aligned with widely accepted international standards and are reviewed regularly and updated as necessary. For example:
- We employ reasonable technological, physical and operational security procedures intended to protect your personal data from loss, misuse, alteration, or unintentional destruction. Our security measures are periodically reviewed and updated.
- We place appropriate restrictions on access to your personal data.
- We implement appropriate security measures and controls, including monitoring and physical measures, to store and transfer data securely.
- We require privacy, information security, and other applicable training on a regular basis for our employees and contractors who have access to personal data.
- We take steps to ensure that our employees and contractors operate in accordance with our information security policies and procedures and any applicable contractual conditions.
- We require, through contracts and security reviews, our third-party vendors and providers to protect any personal data with which they are entrusted in accordance with our security policies and procedures.
Cookies
From time to time, we may use a standard technology called a "cookie". A cookie is a small text file that is placed on a computer or other device and is used to identify the user or device and to collect information. Cookies are typically assigned to one of four categories depending on their function and intended purpose: necessary cookies, performance cookies, functional cookies, and cookies for marketing purposes.
A cookie cannot retrieve any other data from your hard drive, pass on computer viruses, or capture your email address. Currently, websites use cookies to enhance the user's visit; in general, cookies can securely store a user's ID and password, personalise home pages, and identify which parts of a site have been visited. It is possible to set your browser to inform you when a cookie is being placed, giving you the opportunity to decide whether to accept it.
Children Under 13 Years of Age
We do not provide services directly to children or proactively collect their personal information. Parents or guardians may authorise children under 13 years old to use the Al-Eman site, provided they assume all responsibility and legal liability for the conduct of such child, including monitoring the child's access and use of the site.
If We learns that personal data of a person under 13 years old has been collected without verifiable parental consent, We may take the appropriate steps to delete such information. If you discover your child has submitted his/her data to Us, you may request to have such data deleted by sending an email request. Upon receiving the request, We shall ensure to delete such information from its database.
Your Rights and Your Personal Data
We respect your right to access and control your information, and we will respond to requests for information and, where applicable, will correct, amend, or delete your personal information. In such cases, we will need you to provide proof of your identity before you can exercise these rights.
- The right to access information: At any point you can contact us to request the information we hold on you, as well as why we have that information, who has access to it and where we obtained it from. Once we have received your request we will respond within one month. There are no fees for the first request but additional requests for the same data may be subject to an administrative fee.
- The right to correct and update the information: If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated.
- The right to have your information erased: If you feel that we should no longer be using your data or that we are illegally using your data, you can request that we erase the data we hold. When we receive your request we will confirm whether the data has been deleted or the reason why it cannot be deleted.
- The right to object to processing: You have the right to request that we stop processing your data. Upon receiving the request, we will contact you and let you know if we are able to comply or if we have legitimate grounds to continue processing your data.
- The right to data portability: You have the right to request that we transfer some of your data to another controller. We will comply with your request, where it is feasible to do so, within one month of receiving your request.
- The right to withdraw your consent to the processing at any time for any processing of data to which consent was sought. You can withdraw your consent easily by telephone, email, or by post.
- The right to object to the processing of personal data where applicable.
- The right to lodge a complaint with the Data Protection Representative.
How Long Do We Keep Your Personal Data?
We retain personal information for as long as we reasonably require it for legal or business purposes. In determining data retention periods, We takes into consideration local laws, contractual obligations, and the expectations and requirements of our customers. When we no longer need personal information, we securely delete or destroy it.
Changes to Our Privacy Notice
We may update this privacy notice from time to time. We encourage you to check our website frequently to see the current privacy notice so that you may stay informed of how We is using and protecting your information. Whenever a change to this notice is significant, we will place a prominent notice on this website and provide an updated effective date.
Questions / Contact Information
If you have questions or comments regarding this privacy notice, please contact us:
Effective Date: May 2026
